The Productive Skills - Speaking

Speaking and writing are the 'productive skills.'

Speaking

We teach speaking as learners consider this particular skill as one of the most important and also the most challenging. Speaking communication is the most common way of building interpersonal relations. Furthermore, speaking is important if we want to get things done, find out information and give instructions.

The Productive Skills - Speaking

Speaking is considered by learners as one of the most difficult skills as it involves real-time processing which means that learners don't have much time to formulate what they want to say and how to say that students often avoid speaking and therefore never get the opportunity to build up confidence through practice. A further reason that students avoid speaking is that they are afraid it. It is for this reason, and the fact that they are afraid to make mistakes, of not being understood because of poor pronunciation. This poor pronunciation often stems from previous learning experiences where there has been an emphasis on written accuracy with little chance to develop oral skills. Students may also, in many cases, have little opportunity to practice their English speaking outside of the classroom environment.

Steps to Teaching Oral Skills:

1. It is advisable to present and model language that is understandable and appropriate to the learners' level of proficiency. This may be done in a number of ways: You could opt to:
• use visuals or other materials
• use dialogue, or situation in dialogue, role play, information gap, questions and answers, drills, opinion, etc.
• explain new vocabulary and grammar

2. Check comprehension frequently by:
• asking questions that require verbal and nonverbal responses
• eliciting answers from individual students
• allowing students to discuss (agree/disagree) with responses
• moving around the room and listening to responses

3. Give students ample opportunities to practice by:
• providing materials for practice (visuals, worksheets, etc.)
• have learners practice in different groupings - pairs, small groups, whole groups, individually.

Classroom Discussions

A class discussion is not as easy as one may think. Students may not have an interest in the topic you have proposed, no motivation or a real fear of speaking in front of the class. These objections will need to be addressed if there is a chance of any worthwhile discussion taking place. There may be a number of aims for a discussion; the main aim usually being an opportunity to improve fluency as opposed to accuracy. In order to ensure that everyone gets an equal opportunity to speak, it is a good idea to organize speaking activities into pairs, groups and whole class.

Fluency before Accuracy

It is important to establish whether you are encouraging fluency or accuracy? Once this has been established, you can adapt your role in the lesson appropriately. If the main aim of the lesson is to encourage freer speaking and communication, then the teacher should adopt a less conspicuous role, thus allowing for a freer flow of language and ideas (fluency).

Drama and Role-play

Using Drama in the classroom setting provides a useful and enjoyable medium in which to discover language. Students can express themselves in a variety of ways and may be transported into a world of imagination. Students are able to shed their inhibitions, taking on the role of an entirely different character and shaking the shackles of culture and social expectations. Furthermore, these characters may find themselves in a new environment, totally removed from the constraints of the classroom. In this way, the classroom can be miraculously transformed into banks, airports, shops, bars, social gatherings etc. Drama and role-play can also be a very useful starting point for skills and systems based work, providing practice in specific language areas. In order for role-play to be successful, there needs to be a good report between the teacher and students based on mutual trust. Without such an atmosphere the likelihood of success is greatly diminished.

The Productive Skills - Speaking
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Report Writing - Its Types and Significance

Administrative and managerial activities in the modern world are growing in a complex environment. Organizations need accurate and up-to-date information in order to formulate their future line of action. Formation of policies is not possible and practicable in the absence of information; and to fulfill this aim the top-brass executives/policy formulators require the latest information in order to chalk out proper strategies for improving organizational performance. An efficient and highly professional management is in the habit of obtaining reports regularly. Therefore it can be affirmed that report is an integral part of MIS (Management Information System).

A report is an unbiased, objective, straight-forward presentation of facts to one or more receivers to serve a pre-decided business objective. It is a submission of facts and circumstances that are traced out of investigation, inspection, experience, research, survey, interview and the like functions. Presentation of reality is the password here.

Types of Reports

Report Writing - Its Types and Significance

Broadly speaking we can classify reports in three categories:

Regular Reports

These are prepared by establishments on daily, weekly, quarterly, monthly, biannually, or annually to present information about sales, income, credit, status, or company's performance.

Special Purpose Reports

Also known as formal reports, are written to describe or explain a program, event, or investigation.

News Reports

These are written generally on the matters of public interest, events and happenings etc. News reports can be classified into two broad types, Straight News Report and Investigative Report. The former is the systematic representation of what has happened, in a straight forward, factual plain way. The report neither draws any conclusion nor offers any opinion here. The latter is an in-depth report. It discusses every minute details of the issue and reflects investigative journalism.

Significance of Report

In the modern business scenario, reports play a major role in the progress of business. Reports are the backbone to the thinking process of the establishment and they are responsible, to a great extent, in evolving an efficient or inefficient work environment. The significance of the reports includes:

Reports present adequate information on various aspects of the business.
All the skills and the knowledge of the professionals are communicated through reports.
Reports help the top line in decision making.
A true and balanced report also helps in problem solving.
Reports communicate the planning, policies, and other matters regarding an organization to the masses.
News reports play the role of ombudsman and levy checks and balances on the establishment.

Report Writing - Its Types and Significance
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How to Improve Your Reading and Writing Skills

Do you want to improve your reading and writing skills but you're just not sure where to start? Well, you're not alone. These skills are needed to perform some of the most basic functions in life. Using them to their fullest potential will certainly benefit you in many ways. Anyone can improve their reading and writing skills if they're willing to work hard and put forth the time needed to make a difference. The tips that follow will help you become a better reader and writer.

Improve Your Reading and Writing Skills through Practice

Most everyone has heard the expression "practice makes perfect" and when it comes to improving your reading and writing skills, it can make a big difference. Take time out of your busy schedule to read something every day that you enjoy. For example, if you love to read science fiction, then set aside at least thirty minutes a day to read your favorite science fiction books.

How to Improve Your Reading and Writing Skills

When you read something that you enjoy, you'll be looking forward to your reading time and this helps you put forth more of an effort. If the content of your reading is something that bores you or about topics you know nothing about, reading will seem more like a job and you'll miss out on many of the benefits.

Read out loud when you can. Hearing the words being spoken has more of an impact than reading silently. It's also a good idea to have a dictionary or thesaurus handy so you can look up the meaning of any words you don't know. This will help you expand your vocabulary, which in turn will help you improve your writing skills.

Reading gives you the opportunity to see how others write and express themselves with words. This in turn helps you learn more creative ways to express yourself when writing, which ultimately helps improve your writing skills.

Improve Your Reading and Writing Skills by Creating the Right Environment

When writing, it's important to create the right environment. One way to do this is by having a designated space just for writing where you feel comfortable and inspired. This helps you to concentrate on your writing, not everything else. If music helps to relax and inspire you, then have some playing softly in the background. Bottom line, you need to avoid anything that distracts you and use anything that inspires you when writing and this will help to improve your skills in this area.

Writers have certain styles that set them apart from others. Work on learning what your unique writing style is and build on it. In other words, learn what your own tone and style are and then work to improve upon this instead of trying to write like someone else. When you use your own unique style it makes it easier to accomplish your goals and improve your reading and writing skills because you're not trying to imitate someone else.

How to Improve Your Reading and Writing Skills
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Lisa Mason is a freelance writer with a specialty in Internet content and SEO articles and the author of How to Earn a Living Writing for the Internet. She has written thousands of articles, hundreds of ebooks and thousands of website pages and related content in more than 10 years as a professional writer.

See her website for a free article writing template guide as well as more writing tips and info on the writing services she offers.

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Why We Speak and Write in Cliches and Common Phrases

How many people in your workplace use distinctive words when speaking or writing? Here's a wild guess: damn few, if any. That I'm sure is the case even if you earn your keep in an exceptional workplace.

That's because we all speak in common phrases and clichés - not to mention that dreadful industry parlance. When it comes to communication, people resemble parrots. We walk around repeating the same tired words and phrases. One person's PowerPoint presentation or white paper is very much interchangeable with just about anybody else's.

But why is this the case?

Why We Speak and Write in Cliches and Common Phrases

There are at least three prominent reasons.

1) Clichés and common phrases are easily understood and - the best ones - deliver a lot meaning in very few words, which is one of the principles of good writing and speaking.
2) We are rewarded with a sense of kinship when sharing the same vernacular. That sense of belonging is no small matter to most people.
3) We don't expend the effort required to achieve originality. Speaking and writing with a distinctive voice takes work - more work that most of us are willing to invest.

The problem is that walking and talking and writing like a human parrot turns you into an indistinguishable voice in an immense choir. That's the last thing you want when trying to establish your identity in a competitive workplace. It's the person with the distinctive voice whose ideas will stand out and be heard, not the person whose speaking and writing is so much more white noise. Fresh ideas have to be expressed in language as fresh as the idea itself.

Most clichés and common phrases are terrific statements invented long ago, adopted by the masses, and endlessly repeated. For example, to say I'm stuck between a rock and a hard place is widely understood and would take many more words to express if we tried to avoid the cliché. Ditto for a Catch-22 situation. Try explaining what a Catch-22 situation is and compare the word count. Ditto for bull in a china shop.

Given that, it's easy to rationale that it makes sense to use widely understood phrases that economize on words. After all, being clear and brief are two key principles of good communication.

Industry parlance or jargon works much the same. Join a new industry and you will not truly feel part of the team until you've learned that industry's lexicon and use it as fluidly and understandably as your colleagues. To do anything else would put you out of step with the crowd, and most people don't have the sense of self to step away from the crowd. Being an individual, being an original, takes backbone. We also fear that if we walk to the beat of our own drum we might not be considered a team player by our colleagues.

One of my all-time favorite quotes sums it up: "Man's unique agony as a species consists of his perpetual conflict between the desire to stand out and the need to blend in."

Standing out also takes effort. You need to actually think about what you're about to say or write. Foolishly, most people don't see that as a good investment of time and energy. They spend more time and energy wondering why they're not really being heard and why they're not advancing professionally.

Originality also requires imagination, and we haven't all been imbued with that talent. Still, there are ways. We don't have to speak and write with the sledgehammer impact of a Christopher Hitchens, Martin Amis or Tom Wolfe. Rather, if we can stud our speech and writing with simple, intermittent, standout phrases, the impact is likely to be more pronounced than we might imagine - just as a single great guitar riff can make an entire song memorable.

So let's give it a try. Let's try to freshen up the language. Let's find substitutes for the trite and tired.

Why We Speak and Write in Cliches and Common Phrases
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Mike Consol is president of http://MikeConsol.com, which provides corporate training seminars in four categories: 1) verbal communication skills, 2) PowerPoint presentation skills, 3) Business writing workshops, 4) Media training (both traditional media and social media). He is also the creator and host of the radio talk-show Boomtown Business on KDOW (AM 1220) in the San Francisco Bay Area.

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Format For Writing a Newspaper Article

Writing articles for newspaper is such a rewarding experience as you can share information to thousands of people. If your articles are of high quality, you can potentially make a living by sinking your teeth into this endeavor. Before you can make that happen, you will need to learn how to write newspaper articles using the correct format.

1. Headline. This is the part where you tell your readers what your topic is all about. You can use your headlines to draw more attention by making them punchy and very descriptive. Your target readers must have a solid idea about the gist of your content by just looking at your headlines.

2. Byline. This is the part where you include your name as the author of your article. Just beneath this part, you can indicate the date when the article was published.

Format For Writing a Newspaper Article

3. First paragraph. This is the most important paragraph when writing newspaper articles. Thus, it must be well-written, highly informative, and content-rich. Your readers must find all the important information in this part. You must also be able to answer all the questions that they might have in mind.

4. Succeeding paragraphs. Depending on the data that you have gathered, you can use your succeeding paragraphs to present supporting data and quotes from key people involved in your chosen topics.

5. Additional information. This one is optional. If you are writing an article as a follow up on the news that you have reported in the past, you should give your readers background information. This can help in promoting better understanding.

Format For Writing a Newspaper Article
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Understanding the Subjunctive and Conditional in English Writing

The confusion between the subjunctive and the conditional form of the verb in "if" clauses is long-lived and not likely to be relieved any time soon. And to add insult to injury, there is the endless disagreement over just when it is required and when it is not.

In order to examine the use of the subjunctive mood, we must first understand just exactly what it is. Consider the sentence "''People treat reason as if it were the most minor and harmful aspect of a whole human being." The "were" is in the subjunctive mood, which is often used after "if" in a clause. BUT, not always.

This is where things get tricky. If the "condition" that the verb is referencing is desired or wished for or hoped for or contrary to fact, use the subjunctive. Even if that wish has the possibility of coming true, if it hasn't yet, use the subjunctive. Completely confused? You are not alone.

Understanding the Subjunctive and Conditional in English Writing

Let's start with a few easy examples.

If Lucy were queen (but she's not), she would have you arrested.

Max wishes he were somewhere warm. (but he's not)

But what if there is no wishing or hoping involved and the possibility exists that the condition will be met? Use the conditional for situations that don't exist but might very well exist.

In each of the following examples, the writer confuses the conditional mood with the subjunctive mood. Writers should reserve the subjunctive form of the verb "to be" for describing things that not only don't exist but probably will not exist.

"The S.E.C., if it were given supervision of these securities, might hope to use the new authority to improve its reputation as a vigilant market watchdog." DealBook, New York Times October 21, 2008

The S.E.C. might be given supervision of the securities. The proper form of the verb is was given.

"It was as if he were so determined not to pander, he left any good ideas he might have had in his briefcase." Opinion, LA Times March 28, 2008

He might challenge Obama on those policy issues. So the sentence should have read Imagine if he was challenging Obama on those policy differences.

The possibility exists that he be determined not to pander. So the proper form is it was as if he was.

"Imagine if he were challenging Obama on those policy differences." Fred Hiatt, Washington Post, October 13, 2008

Here is the conditional used correctly:

"And if I were him, I would ask Al Gore to serve as his vice president, his energy czar, in his administration to reduce our consumption and reliance on foreign energy sources." Top of the Ticket James Carville, Los Angeles Times, June 11, 2008

Of course, Carville should have used the nominative form the the pronoun "he" rather than "him," but let's at least give him credit for assuring us with the use of the subjunctive that he is not now and never will be Al Gore.

"The most maddening part for Texas might be that if it were in one of the other five conferences with split divisions -- the Atlantic Coast, Conference USA, the Mid-American and the Southeastern Conference - it would have advanced ahead of the Sooners." New York Times

Texas is not in one of the other five conferences. The condition is contrary to fact; therefore, we use the subjunctive.

As should be clear by now, proper use of the subjunctive and conditional tenses is no easy feat. The key, as with all things in writing, is to know exactly what the words being used are doing in the sentence.

Understanding the Subjunctive and Conditional in English Writing
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Kellee Weinhold is a former newspaper and magazine editor, publisher and journalism professor. Visit her Web site, The Tongue Untied, http://www.grammaruntied.com for more information on writing, including grammar, punctuation and style.

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Online Writing Contest - Competition Tips - How to Win Every Contest You Enter

So you've stumbled across an online writing competition / contest, or perhaps your favourite brand of cereal is offering you a chance to win a holiday around the world. All you have to do is tell them in 25 words or less why you want it. And you want to win, right?

Well believe it or not there are a small number of easy steps you can take to dramatically increase the odds in your favor. And here they are, free of charge just because I'm such a nice guy...

No Sob Stories!

Online Writing Contest - Competition Tips - How to Win Every Contest You Enter

This tip goes first on the list, because it is the most important. For some reason the first thing that seems to come to people's minds with these contests and competitions is "how can I get them to pity me?" It sounds like a great plan as an entrant, but speaking from personal experience as a judge in these contests, I can tell you that it's a complete turnoff.

Nonetheless people will try ever trick in the book...

We can't pay the rent... our house burnt down... everybody in my family has cancer... I need 16 operations so that my dog stops being depressed and I can have my leg re-attached then pay the rent and burn the house down... well you get the point.

Let me make it very clear - this tactic does not work, even if you are telling the truth, because:

1. Judges can't verify your claims, so anyone can make up any story they like.

2. After a while these entries become so numerous and laborious that they don't stand out.

All that you will do is send the judge into a depression spiral. More to the point, you will end up highlighting your competitors' entries because theirs are more enjoyable to read.

Be Creative and Make it Fun to Read

Depending on the number of entrants, judges can often have a lot of text to read. As their head slumps closer and closer to the desk and the coffee starts to wear off, your entry is going to need to have something special about it to get noticed. The best thing you can do is get creative. And I mean really thinking outside of the box (if you are thinking poetry right now, you are not thinking hard enough).

My advice to you here is simple. If you come up with something different and make it really stand out, and MAKE IT FUNNY, you will win. When I hear a fellow judge burst out into laughter at his or her desk, 9 times out of 10 he or she is reading the winner. I can usually even tell which entry they are reading because I had the same reaction when I first read it.

If you can manufacture a reaction like this, chances are you are on a winner. I suggest using your friends and family as test dummies here. If they end up in a ball rolling around the floor you've done your job. If the best you get is "not bad", "(chuckle) very good" or even "looks good to me", then you need to go back to the drawing board.

Now that's not to say every winner will be comical or humorous, but your entry needs to stand out as somehow being impressive or interesting.

Stick to the Rules and Stay on Topic

If I had a penny for every time a "words or less" entry broke the rules, I would currently be Bahamas and you would be on your own with this one. Take the time to read the rules, terms and conditions before entering. And if you are provided with a quick-start guide to entering a competition, read it over at least 3 times and make sure you take the advice onboard.

In general, you should always:

· Stay within the word limit

· Write in direct response to the competition's question or topic (really important!)

· Avoid coarse language

· Submit your entry in the language requested

Short, Sharp, Shiny

Just because you are allowed to use 25 words doesn't mean you should. If your entry says what you want it to say, don't fill up the rest of your word limit by repeating yourself or adding useless details. All you end up doing is diluting your message.

Polish It!

So it took you 5 minutes (or maybe 2 days) to create your entry. Would another 5 minutes of proofreading kill you? No, of course not, but it will definitely help you win. Check your grammar, check your punctuation, check your capitalization and check your spelling. Presentation makes your entry easier to read, and will greatly improve your chances.

Submit It

It sounds obvious, doesn't it? But how many times have you seen a competition you would like to enter, only to let the due date slip by? As the saying goes, you've got to be in it to win it. And if you use the advice I've just given you, your chances of coming out on top will greatly improve.

So what are you waiting for?

Online Writing Contest - Competition Tips - How to Win Every Contest You Enter
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Michael Dorian is the founder of Wish and Vote, the world's easiest online writing competition/contest [http://www.wishandvote.com].

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Technical Writing - Importance of Scope Statement, Marketing Specs,and Functional Specs Documents

There are many different kinds of "spec sheets" that a technical writer should pay close attention to since they may (and they do) prove to be indispensable for writing all sorts of technical document.

We have already covered in another article what Design Specs, and Testing Specs documents are and why a technical writer should be familiar with them.

Here are some other important "spec sheets":

Technical Writing - Importance of Scope Statement, Marketing Specs,and Functional Specs Documents

SCOPE STATEMENT - Technically this is not a "spec sheet" but it is still very important since it is the very first statement that needs to be written down before a project can start. It defines the general nature of the project; its audience; what it is supposed to deliver and solve what kind of a problem (the "problem statement"); the names of "stake holders;" what should be project produce at the end ("project deliverables"); major "milestone" dates in project calendar; and the rough cost estimate.

MARKETING SPECS (a.k.a. "Marketing Requirements Document (MRD)," "Marketing Requirements Specs" or just "Requirements Specs" for short) - The list of all the functions and features that the product should have; the profile ("demographics") of the market segment(s) that the product should be targeted for; the list of benefits that the product should offer to the end-users; analysis of competing products with their contrasting and similar features and benefits; etc.

FUNCTIONAL SPECS (a.k.a. "Functional Specifications Document (FSD) or just the "specs,") - The detailed engineering document that lists of all the technical features of all system components and functions. Without the details included in the functional specs, no product can be designed or manufactured.

For example, a marketing spec can mention that "the Gadget delivers ice cubes shaped like stars at the push of a button."

But that means almost nothing for engineers unless they also know the shape and exact size of the Gadget, all the circuitry and digital components in it, the temperature range within which the Gadget should operate, what kind of "system load" it should withstand, where should exactly each bolt, screw and nut be placed, etc. 

That's why a functional spec is usually the longest, most detailed and hardest to understand spec sheet that a technical writer has to deal with. But for the very same reason, it is also the most important since it usually has the answers to many product-related questions that a writer might have.

Technical Writing - Importance of Scope Statement, Marketing Specs,and Functional Specs Documents
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Dr. Ugur Akinci is a Fortune 500 Sr. Technical Communicator http://www.technicalcommunicationcenter.com/

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Article Writing Tips - How to Write an Opinion Piece

You know what they say about opinions. Everybody has one. And that's why writing an opinion piece can be an exercise in futility if it's not done correctly. You're probably thinking, "How can an opinion be correct or not correct?" It can't, but there are better ways to approach opinion pieces than others. In this article, I'm going to give you my opinion on what the best way is to write an opinion piece, based on my personal experience.

There is a lot of irony in this article, wouldn't you say? I'm giving you my opinion on writing opinion pieces. The key to this however, is that I am giving it based on my personal experience. Also, quite ironically, there is your answer in a nutshell...experience. It's hard to argue with somebody when they are speaking from experience. I've been writing for over 30 years and my best articles, at least the ones that got the most feedback, were the ones where I was writing from experience.

Okay, but what if you don't have personal experience with a subject? What if you're writing an opinion piece on whether the government should pass a certain law or not? Let's say the law had something to do with a certain type of crime, calling for stiffer penalties. If you've never broken the law, or been a victim of that crime, you can't speak from experience. So then what do you do? That's where you move onto the next best thing. Back up your opinion with some statistics.

Article Writing Tips - How to Write an Opinion Piece

For example, let's take that newly proposed law. Certainly there has to be some statistics that support the passing of the law. Seek them out and present them in your article. Give your opinion that the law should be passed and point out these statistics, whether it be people murdered, raped, robbed or whatever. By showing how the current law is not much of a deterrent, you make your case for the new, tougher law. It's not rocket science and it works very well.

When you give your opinion and back it up with either your personal experience or some solid facts, it's hard to go wrong with your article.

To YOUR Success,

Steven Wagenheim

Article Writing Tips - How to Write an Opinion Piece
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Article Writing - How to Summarize an Article

So you have a lengthy article and you want to learn how to summarize your article in an effective manner. You can write a summary in just five minutes. Here is how to do it.

Step 1: Start writing your summary immediately.

Don't sit there and think about what to include in your article summary. Start from the beginning of your article and start writing immediately. Your article has numerous paragraphs. Start from the first paragraph.

Article Writing - How to Summarize an Article

Step 2: Pick the most important sentence in each paragraph.

Always start by picking just one sentence from each paragraph. Notice that in every paragraph, there is a key message. If this key sentence doesn't exist, create one for your summary. You should use no more than 2 sentences to summarize each paragraph.

Step 3: Link all the key sentences together.

A summary is like a mini-article for your main article. When you pick sentences from the paragraphs, they may appear to be disconnected. Now is the time to do some "stitching" work. When you are finished, reread the summary again to make sure that the words are flowing nicely.

When writing summaries, do not add anything that you have not written about in the article body. The summary is supposed to be a short paragraph that sums up all the key points. If you add extra materials, they won't seem to fit. Your readers may also be confused because something new just popped up from nowhere.

With practice, you should be able to write summaries in record time. Try to beat my personal best of 2 minutes! - (Well, it's a really short summary.)

Article Writing - How to Summarize an Article
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